Brandwave

Records management software:Which brands are most popular in search?

In August 2026, OpenText was the most searched among records management software worldwide, with an estimated 91.3K branded searches and 66% estimated Share of Search within this set. These are worldwide searches for English-language branded terms.

Share of Search, August 2026
  1. OpenText66%
  2. DocuWare24.3%
  3. M-Files8.9%
  4. Collabspace0.43%
  5. Access0.28%
  6. Iron Mountain0.1%

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Share of SearchLeaderboard

Compare the records management software businesses run on. Branded searches tell you how often people look for a brand by name or related terms. Comparing these searches across competitors helps you see how popular each brand is over time.

Share of Search among records management software worldwide, by month

Share of Search by month for OpenText, DocuWare, M-Files. The figures are in the table below the chart.

View monthly share of search table
MonthOpenTextDocuWareM-FilesCollabspaceAccessIron Mountain
Oct 202564.4%23.8%10.7%0.75%0.23%0.1%
Nov 202559.9%26.9%12%0.85%0.21%0.11%
Dec 202560%27%12.1%0.58%0.26%0.11%
Jan 202660%27%12.1%0.47%0.32%0.14%
Feb 202660.3%26.9%12%0.39%0.25%0.11%
Mar 202660.3%26.9%12%0.39%0.25%0.14%
Apr 202660.2%27.1%12%0.38%0.25%0.11%
May 202660.3%26.9%11.9%0.47%0.31%0.13%
Jun 202665%23.6%10.5%0.5%0.27%0.12%
Jul 202665.1%23.6%10.6%0.41%0.23%0.1%
Aug 202666%24.3%8.9%0.43%0.28%0.1%
Sep 2026——————

This month’s ranking, August 2026

  1. 1.OpenText

    66%

    Held 1st. 91.3K estimated branded searches, -1.3% vs prior month. Share +0.9 points.

  2. 2.DocuWare

    24.3%

    Held 2nd. 33.7K estimated branded searches, +0.18% vs prior month. Share +0.7 points.

  3. 3.M-Files

    8.9%

    Held 3rd. 12.3K estimated branded searches, -17.9% vs prior month. Share -1.7 points.

  4. 4.Collabspace

    0.43%

    Held 4th. 590 estimated branded searches, 0% vs prior month. Share 0 points.

  5. 5.Access

    0.28%

    Held 5th. 390 estimated branded searches, +21.9% vs prior month. Share +0.1 points.

  6. 6.Iron Mountain

    0.1%

    Held 6th. 140 estimated branded searches, 0% vs prior month. Share 0 points.

Compare search popularity between leading brands

Which brand is most popular in search among records management software worldwide?

In August 2026, OpenText was the most searched among records management software worldwide, with an estimated 91.3K branded searches and 66% estimated Share of Search within this set. DocuWare is in 2nd place, 41.7 percentage points behind at 24.3% Share of Search.

Global records management software, last 12 months ending September 2026
BrandShare of SearchPeakLowRank
OpenText64.4% → 66%66%Aug 202659.9%Nov 20251st
DocuWare23.8% → 24.3%27.1%Apr 202623.6%Jun 20262nd
M-Files10.7% → 8.9%12.1%Dec 20258.9%Aug 20263rd
Collabspace0.75% → 0.43%0.85%Nov 20250.38%Apr 20264th
Access0.23% → 0.28%0.32%Jan 20260.21%Nov 20255th
Iron Mountain0.1%0.14%Jan 20260.1%Jul 20266th

Each finding as a sentence

  • Across the 11 months ending August 2026, OpenText’s estimated Share of Search among records management software worldwide increased from 64.4% to 66%.
  • Across the 11 months ending August 2026, M-Files’ estimated Share of Search among records management software worldwide decreased from 10.7% to 8.9%.
  • Across the 11 months ending August 2026, OpenText’s estimated Share of Search among records management software worldwide peaked at 66% in August 2026 and was lowest at 59.9% in November 2025.
  • Across the 11 months ending August 2026, DocuWare’s estimated Share of Search among records management software worldwide peaked at 27.1% in April 2026 and was lowest at 23.6% in June 2026.
  • Across the 11 months ending August 2026, M-Files’ estimated Share of Search among records management software worldwide peaked at 12.1% in December 2025 and was lowest at 8.9% in August 2026.
  • Across the 11 months ending August 2026, DocuWare, Collabspace, Access and Iron Mountain held steady: their estimated Share of Search among records management software worldwide each moved less than 0.5 percentage points.

How did search popularity change for records management software worldwide in August 2026?

  1. In August 2026, OpenText gained estimated Share of Search among records management software worldwide, from 65.1% to 66%.

  2. In August 2026, DocuWare gained estimated Share of Search among records management software worldwide, from 23.6% to 24.3%.

  3. In August 2026, M-Files lost estimated Share of Search among records management software worldwide, from 10.6% to 8.9%.

  4. Estimated monthly branded searches for Collabspace worldwide fell 54.6% over 11 measured months, from 1.3K to 590 in August 2026.

  5. Estimated monthly branded searches for Iron Mountain worldwide fell 17.6% over 11 measured months, from 170 to 140 in August 2026.

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