HOA management software in the United States:Which are most popular?
PayHOA and TOPS share the highest share of searches among HOA management software in the United States, at 24.8% in September 2026. When we checked with ChatGPT and Google AI Overviews, PayHOA and Buildium showed up in every answer. PayHOA was recommended most often, coming first in four out of five responses.
PayHOAShare of searches 24.8%Mentioned in 5 of 5 AI answersPlace in AI recommendations 1st
TOPSShare of searches 24.8%Mentioned in 0 of 5 AI answersPlace in AI recommendations –
VantacaShare of searches 20.3%Mentioned in 2 of 5 AI answersPlace in AI recommendations 5th
FrontStepsShare of searches 11.1%Mentioned in 0 of 5 AI answersPlace in AI recommendations –
Condo ControlShare of searches 5.9%Mentioned in 4 of 5 AI answersPlace in AI recommendations 4th
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Top HOA management software in ChatGPT and Google AI Overviews
In Brandwave's three ChatGPT questions and two Google AI Overviews, PayHOA and Buildium appeared every time. PayHOA was recommended most often, coming first in four out of five answers. Buildium was second, and CINC Systems was third. TOPS, which ranked second in searches, was not mentioned at all.
Most recommended by AI
Brands get a higher ranking if they are mentioned earlier in the answers.
Mentioned by AI
Each dot is one answer, filled in when that answer mentions the brand.
- PayHOA5 of 5Named in 3 of 3 ChatGPT answersNamed in 2 of 2 Google answers
Buildium5 of 5Named in 3 of 3 ChatGPT answersNamed in 2 of 2 Google answers- Condo Control4 of 5Named in 3 of 3 ChatGPT answersNamed in 1 of 2 Google answers
CINC Systems3 of 5Named in 2 of 3 ChatGPT answersNamed in 1 of 2 Google answers- Vantaca2 of 5Named in 2 of 3 ChatGPT answersNamed in 0 of 2 Google answers
HOA Express1 of 5Named in 1 of 3 ChatGPT answersNamed in 0 of 2 Google answers- TOPS0 of 5Named in 0 of 3 ChatGPT answersNamed in 0 of 2 Google answers
- FrontSteps0 of 5Named in 0 of 3 ChatGPT answersNamed in 0 of 2 Google answers
Smartwebs0 of 5Named in 0 of 3 ChatGPT answersNamed in 0 of 2 Google answers
Pilera0 of 5Named in 0 of 3 ChatGPT answersNamed in 0 of 2 Google answers
HOALife0 of 5Named in 0 of 3 ChatGPT answersNamed in 0 of 2 Google answers
See every answer about HOA management software
5 answers
Asked ChatGPT
“Which HOA management software should I use in the US?”
Asked ChatGPT
“What are the best HOA management software options in the US?”
Asked ChatGPT
“What's the best HOA management software in the US for a self-managed HOA?”
Searched Google, AI Overview
“hoa management software”
Searched Google, AI Overview
“hoa accounting software”
Not named in any answer:
Brands are shown in the order each answer named them. The survey took place in United States on October 22, 2026.
Which HOA management software do people search for most?
This chart shows how often people search Google for each HOA management software by name. Each line represents a brand's share of searches for all 11 HOA management software we track, month by month, from searches in United States.
Share of searches by month for PayHOA, TOPS, Vantaca, FrontSteps, Condo Control, CINC Systems, Smartwebs. The figures are in the table below the chart.
View monthly share of searches table
| Month | PayHOA | TOPS | Vantaca | FrontSteps | Condo Control | CINC Systems | Smartwebs | HOA Express | Pilera | HOALife | Buildium |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Oct 2025 | 23% | 10.2% | 28.1% | 12.5% | 6.8% | 6.8% | 5.4% | 2.5% | 3.7% | 0.91% | 0.03% |
| Nov 2025 | 25.8% | 11.5% | 25.8% | 11.5% | 7.6% | 5.1% | 6.1% | 2.8% | 2.8% | 1% | 0.06% |
| Dec 2025 | 27.7% | 10.1% | 27.7% | 12.3% | 6.7% | 5.3% | 4.5% | 2% | 2.8% | 0.89% | 0.08% |
| Jan 2026 | 27.9% | 8.3% | 27.9% | 12.5% | 6.7% | 6.7% | 4.4% | 2.3% | 2.3% | 0.9% | 0.07% |
| Feb 2026 | 26.9% | 9.8% | 26.9% | 12% | 7.9% | 6.5% | 4.4% | 2.4% | 2.4% | 0.71% | 0.05% |
| Mar 2026 | 29.1% | 10.6% | 23.8% | 10.6% | 8.7% | 5.8% | 5.8% | 2.4% | 2.4% | 0.77% | 0.12% |
| Apr 2026 | 30.1% | 10.9% | 24.6% | 10.9% | 7.2% | 6% | 4.7% | 2.2% | 2.5% | 0.8% | 0.05% |
| May 2026 | 30.1% | 10.9% | 24.6% | 10.9% | 7.2% | 6% | 4.7% | 2.2% | 2.5% | 0.8% | 0.07% |
| Jun 2026 | 26.8% | 14.6% | 26.8% | 9.7% | 6.4% | 5.3% | 5.3% | 1.6% | 2.9% | 0.58% | 0.02% |
| Jul 2026 | 26.6% | 17.8% | 21.7% | 11.9% | 7.9% | 5.3% | 4.2% | 1.9% | 2.2% | 0.57% | 0.04% |
| Aug 2026 | 26% | 21.2% | 21.2% | 11.6% | 6.2% | 5.1% | 4.1% | 1.9% | 2.1% | 0.45% | 0.06% |
| Sep 2026 | 24.8% | 24.8% | 20.3% | 11.1% | 5.9% | 4.9% | 3.9% | 1.8% | 1.8% | 0.53% | 0.04% |
| Rank | Brand | Share of searches | Estimated monthly branded searches | vs prior month | Share change |
|---|---|---|---|---|---|
| 1, held 1st | 24.8% | 12.1K | 0% | -1.1 points | |
| 2, held 2nd | 24.8% | 12.1K | +22.2% | +3.6 points | |
| 3, held 3rd | 20.3% | 9.9K | 0% | -0.9 points | |
| 4, held 4th | 11.1% | 5.4K | 0% | -0.5 points | |
| 5, held 5th | 5.9% | 2.9K | 0% | -0.3 points | |
| 6, held 6th | 4.9% | 2.4K | 0% | -0.2 points | |
| 7, held 7th | 3.9% | 1.9K | 0% | -0.2 points | |
| 8, moved from 9th to 8th | 1.8% | 880 | 0% | -0.1 pointsmoved from 9th to 8th | |
| 9, moved from 8th to 9th | 1.8% | 880 | -12% | -0.3 pointsmoved from 8th to 9th | |
| 10, held 10th | 0.53% | 260 | +23.8% | +0.1 points | |
| 11, held 11th | 0.04% | 20 | -33.3% | 0 points |
1.
PayHOA24.8%
Held 1st. 12.1K estimated branded searches, 0% vs prior month. Share -1.1 points.
2.
TOPS24.8%
Held 2nd. 12.1K estimated branded searches, +22.2% vs prior month. Share +3.6 points.
3.
Vantaca20.3%
Held 3rd. 9.9K estimated branded searches, 0% vs prior month. Share -0.9 points.
11.1%
Held 4th. 5.4K estimated branded searches, 0% vs prior month. Share -0.5 points.
5.9%
Held 5th. 2.9K estimated branded searches, 0% vs prior month. Share -0.3 points.
4.9%
Held 6th. 2.4K estimated branded searches, 0% vs prior month. Share -0.2 points.
3.9%
Held 7th. 1.9K estimated branded searches, 0% vs prior month. Share -0.2 points.
1.8%
Moved from 9th to 8th. 880 estimated branded searches, 0% vs prior month. Share -0.1 points.
9.
Pilera1.8%
Moved from 8th to 9th. 880 estimated branded searches, -12% vs prior month. Share -0.3 points.
10.
HOALife0.53%
Held 10th. 260 estimated branded searches, +23.8% vs prior month. Share +0.1 points.
11.
Buildium0.04%
Held 11th. 20 estimated branded searches, -33.3% vs prior month. Share 0 points.
Which brand is most popular in search among HOA management software in the United States?
11 brands
PayHOA and TOPS share the highest share of searches among HOA management software in the United States, at 24.8% in September 2026.
| Brand | Share of searches | Peak | Low | Rank |
|---|---|---|---|---|
| PayHOA | 23% → 24.8% | 30.1%Apr 2026 | 23%Oct 2025 | 2nd → 1st |
| TOPS | 10.2% → 24.8% | 24.8%Sep 2026 | 8.3%Jan 2026 | 4th → 2nd |
| Vantaca | 28.1% → 20.3% | 28.1%Oct 2025 | 20.3%Sep 2026 | 1st → 3rd |
| FrontSteps | 12.5% → 11.1% | 12.5%Oct 2025 | 9.7%Jun 2026 | 3rd → 4th |
| Condo Control | 6.8% → 5.9% | 8.7%Mar 2026 | 5.9%Sep 2026 | 6th → 5th |
| CINC Systems | 6.8% → 4.9% | 6.8%Oct 2025 | 4.9%Sep 2026 | 5th → 6th |
| Smartwebs | 5.4% → 3.9% | 6.1%Nov 2025 | 3.9%Sep 2026 | 7th |
| HOA Express | 2.5% → 1.8% | 2.8%Nov 2025 | 1.6%Jun 2026 | 9th → 8th |
| Pilera | 3.7% → 1.8% | 3.7%Oct 2025 | 1.8%Sep 2026 | 8th → 9th |
| HOALife | 0.91% → 0.53% | 1%Nov 2025 | 0.45%Aug 2026 | 10th |
| Buildium | 0.03% → 0.04% | 0.12%Mar 2026 | 0.02%Jun 2026 | 11th |
Each finding as a sentence
- Across the 12 months ending September 2026, PayHOA’s share of searches among HOA management software in the United States increased from 23% to 24.8%.
- Across the 12 months ending September 2026, TOPS’s share of searches among HOA management software in the United States increased from 10.2% to 24.8%.
- Across the 12 months ending September 2026, Vantaca’s share of searches among HOA management software in the United States decreased from 28.1% to 20.3%.
- Across the 12 months ending September 2026, FrontSteps’ share of searches among HOA management software in the United States decreased from 12.5% to 11.1%.
- Across the 12 months ending September 2026, Condo Control’s share of searches among HOA management software in the United States decreased from 6.8% to 5.9%.
- Across the 12 months ending September 2026, CINC Systems’ share of searches among HOA management software in the United States decreased from 6.8% to 4.9%.
- Across the 12 months ending September 2026, Smartwebs’ share of searches among HOA management software in the United States decreased from 5.4% to 3.9%.
- Across the 12 months ending September 2026, HOA Express’ share of searches among HOA management software in the United States decreased from 2.5% to 1.8%.
- Across the 12 months ending September 2026, Pilera’s share of searches among HOA management software in the United States decreased from 3.7% to 1.8%.
- Across the 12 months ending September 2026, PayHOA’s share of searches among HOA management software in the United States peaked at 30.1% in April 2026 and was lowest at 23% in October 2025.
- Across the 12 months ending September 2026, TOPS’s share of searches among HOA management software in the United States peaked at 24.8% in September 2026 and was lowest at 8.3% in January 2026.
- Across the 12 months ending September 2026, FrontSteps’ share of searches among HOA management software in the United States peaked at 12.5% in October 2025 and was lowest at 9.7% in June 2026.
- Across the 12 months ending September 2026, Condo Control’s share of searches among HOA management software in the United States peaked at 8.7% in March 2026 and was lowest at 5.9% in September 2026.
- Across the 12 months ending September 2026, Smartwebs’ share of searches among HOA management software in the United States peaked at 6.1% in November 2025 and was lowest at 3.9% in September 2026.
- Across the 12 months ending September 2026, HOA Express’ share of searches among HOA management software in the United States peaked at 2.8% in November 2025 and was lowest at 1.6% in June 2026.
- Across the 12 months ending September 2026, PayHOA rose from 2nd to 1st among HOA management software in the United States.
- Across the 12 months ending September 2026, TOPS rose from 4th to 2nd among HOA management software in the United States.
- Across the 12 months ending September 2026, Vantaca fell from 1st to 3rd among HOA management software in the United States.
- Across the 12 months ending September 2026, FrontSteps fell from 3rd to 4th among HOA management software in the United States.
- Across the 12 months ending September 2026, Condo Control rose from 6th to 5th among HOA management software in the United States.
- Across the 12 months ending September 2026, CINC Systems fell from 5th to 6th among HOA management software in the United States.
- Across the 12 months ending September 2026, HOA Express rose from 9th to 8th among HOA management software in the United States.
- Across the 12 months ending September 2026, Pilera fell from 8th to 9th among HOA management software in the United States.
- Across the 12 months ending September 2026, HOALife and Buildium held steady: their share of searches among HOA management software in the United States each moved less than 0.5 percentage points.
How did search popularity change for United States HOA management software in September 2026?
8 changes
In September 2026, TOPS gained share of searches among HOA management software in the United States, from 21.2% to 24.8%.
In September 2026, PayHOA lost share of searches among HOA management software in the United States, from 26% to 24.8%.
In September 2026, Vantaca lost share of searches among HOA management software in the United States, from 21.2% to 20.3%.
In September 2026, FrontSteps lost share of searches among HOA management software in the United States, from 11.6% to 11.1%.
Smartwebs’ share of searches among HOA management software in the United States has lost ground for 3 months in a row, from 5.3% to 3.9% in September 2026.
Pilera’s share of searches among HOA management software in the United States has lost ground for 3 months in a row, from 2.9% to 1.8% in September 2026.
In September 2026, HOA Express rose from 9th to 8th among HOA management software in the United States.
Estimated monthly branded searches for Buildium in the United States rose 100% over 12 measured months, from 10 to 20 in September 2026.
Compare popularity between leading brands
- PayHOA vs TOPS: compare popularity
- PayHOA vs Vantaca: compare popularity
- PayHOA vs FrontSteps: compare popularity
- PayHOA vs Condo Control: compare popularity
- TOPS vs Vantaca: compare popularity
- TOPS vs FrontSteps: compare popularity
- TOPS vs Condo Control: compare popularity
- Vantaca vs FrontSteps: compare popularity
- Vantaca vs Condo Control: compare popularity
- FrontSteps vs Condo Control: compare popularity
- Compare any of these brands
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