Microsoft Planner vs Smartsheet:Which is more popular?
In September 2026, Smartsheet had more branded searches than Microsoft Planner among team productivity platforms worldwide. Smartsheet had about 682,000 branded searches, while Microsoft Planner had 165,000. Smartsheet made up 9.4% of all team productivity platform searches we track, and Microsoft Planner accounted for 2.3%. When we asked ChatGPT and Google AI Overviews about team productivity platforms, Microsoft Planner appeared in three of the five answers and Smartsheet in none.
Who do people search for more?
Smartsheet, about 4 searches for every 1 for Microsoft Planner
Who does AI mention more?
Microsoft Planner, mentioned in 3 of 5 answers, Smartsheet in 0
Who does AI recommend more?
Microsoft Planner, the only one of the two named
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Top team productivity platforms in ChatGPT and Google AI Overviews
In three ChatGPT questions and two Google AI Overviews, Microsoft Planner was mentioned in three out of five: in one of the three ChatGPT answers and in both Google AI Overviews. Smartsheet did not appear in any of the five answers.
Most recommended by AI
Brands get a higher ranking if they are mentioned earlier in the answers.
Mentioned by AI
Each dot is one answer, filled in when that answer mentions the brand.
ClickUp5 of 5Named in 3 of 3 ChatGPT answersNamed in 2 of 2 Google answers
Asana5 of 5Named in 3 of 3 ChatGPT answersNamed in 2 of 2 Google answers
Trello4 of 5Named in 2 of 3 ChatGPT answersNamed in 2 of 2 Google answers
monday work management4 of 5Named in 3 of 3 ChatGPT answersNamed in 1 of 2 Google answers- Microsoft Planner3 of 5Named in 1 of 3 ChatGPT answersNamed in 2 of 2 Google answers
Notion3 of 5Named in 3 of 3 ChatGPT answersNamed in 0 of 2 Google answers- Smartsheet0 of 5Named in 0 of 3 ChatGPT answersNamed in 0 of 2 Google answers
Airtable0 of 5Named in 0 of 3 ChatGPT answersNamed in 0 of 2 Google answers
Coda0 of 5Named in 0 of 3 ChatGPT answersNamed in 0 of 2 Google answers
See every answer about team productivity platforms
5 answers
Asked ChatGPT
“Which team productivity platform should I use?”
Asked ChatGPT
“What are the best team productivity platforms?”
Asked ChatGPT
“What's the best team productivity platform for a small team?”
Searched Google, AI Overview
“work management software”
Searched Google, AI Overview
“project tracking app”
Not named in any answer:
Brands are shown in the order each answer named them. The survey took place in the United States on October 21, 2026.
Is Microsoft Planner or Smartsheet more popular in search?
This chart shows how often people search Google for Microsoft Planner and Smartsheet by name. Each line represents a brand's share of searches for all nine team productivity platforms we track, month by month, from English-language searches worldwide.
Share of searches by month for Smartsheet, Microsoft Planner. The figures are in the table below the chart.
View monthly share of searches table
| Month | Trello | ClickUp | Asana | Smartsheet | Airtable | Coda | Microsoft Planner | Notion | monday work management |
|---|---|---|---|---|---|---|---|---|---|
| Oct 2025 | 35% | 19% | 19.2% | 8.5% | 8.4% | 5.6% | 2.5% | 1.4% | 0.38% |
| Nov 2025 | 39.6% | 21.4% | 14.6% | 6.5% | 7.7% | 6.4% | 2.3% | 1.3% | 0.35% |
| Dec 2025 | 37.7% | 20.3% | 16.8% | 7.6% | 7.4% | 6.1% | 2.2% | 1.5% | 0.38% |
| Jan 2026 | 32.3% | 21.2% | 17.4% | 7.8% | 9.3% | 6.3% | 3.4% | 1.9% | 0.41% |
| Feb 2026 | 32.1% | 25.6% | 14.3% | 7.7% | 9.3% | 6.3% | 2.8% | 1.5% | 0.4% |
| Mar 2026 | 35% | 22.8% | 15.5% | 7% | 8.3% | 6.8% | 3% | 1.4% | 0.33% |
| Apr 2026 | 33.3% | 26.4% | 14.8% | 6.6% | 7.8% | 6.5% | 2.9% | 1.6% | 0.34% |
| May 2026 | 36.1% | 23% | 15.6% | 7% | 8.3% | 5.6% | 2.5% | 1.7% | 0.29% |
| Jun 2026 | 35.6% | 22.6% | 15.3% | 6.8% | 10% | 5.5% | 2.5% | 1.3% | 0.29% |
| Jul 2026 | 31.9% | 24.5% | 16.6% | 7.4% | 8.9% | 6% | 2.7% | 1.8% | 0.29% |
| Aug 2026 | 31% | 23.7% | 16.1% | 7.1% | 10.5% | 7.1% | 2.6% | 1.7% | 0.26% |
| Sep 2026 | 35.5% | 21.1% | 14.4% | 9.4% | 9.3% | 6.3% | 2.3% | 1.5% | 0.23% |
How has the Microsoft Planner and Smartsheet comparison changed over the last 12 months?
3 findings
- Smartsheet was ahead of Microsoft Planner in every measured month of the 12 months ending September 2026.
- Across the 12 months ending September 2026, Microsoft Planner’s share of searches among team productivity platforms worldwide moved from 2.5% to 2.3%, and its estimated monthly branded searches moved from 201K to 165K.
- Across the 12 months ending September 2026, Smartsheet’s share of searches among team productivity platforms worldwide moved from 8.5% to 9.4%, and its estimated monthly branded searches moved from 688K to 682K.
How did search popularity change for team productivity platforms worldwide in September 2026?
2 changes
In September 2026, Smartsheet overtook Airtable to rank 4th among team productivity platforms worldwide, with 9.4% of the searches.
Estimated monthly branded searches for Microsoft Planner worldwide fell 17.9% over 12 measured months, from 201K to 165K in September 2026.
How are branded searches counted?
9 search terms
Brandwave collects information about searches that people make online using Microsoft Planner’s and Smartsheet’s names. When viewed over time, estimated search volumes for these branded terms can be used to understand whether interest in the brands is growing, holding steady, or fading.
Microsoft Planner
1 branded search term
- microsoft planner
Smartsheet
8 branded search terms
- Smartsheet
- smartsheet ai
- smartsheet app
- smartsheet application
- smartsheet gantt chart
- smartsheet software
- smartsheet template
- smartsheet templates
Other head-to-heads among team productivity platforms
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