--- title: "Records management software: Which brands are most popular in search?" description: "Compare the records management software businesses run on. Share of Search among OpenText, DocuWare, M-Files, Collabspace, Access and Iron Mountain, the records management software Brandwave compares worldwide, using the same methodology, market, and reporting period. Branded searches tell you how often people look for a brand by name or related terms. Comparing these searches across competitors helps you see how popular each brand is over time." canonical: "https://gobrandwave.com/demand/global-en/categories/records-management-software" publisher: "Brandwave" --- # Records management software: Which brands are most popular in search? Compare the records management software businesses run on. Share of Search among OpenText, DocuWare, M-Files, Collabspace, Access and Iron Mountain, the records management software Brandwave compares worldwide, using the same methodology, market, and reporting period. Branded searches tell you how often people look for a brand by name or related terms. Comparing these searches across competitors helps you see how popular each brand is over time. ## Key facts - **Competitive set**: Records management software - **Market**: Global - **Brands compared**: 6 - **Month measured**: Aug 2026 - **Highest Share of Search**: OpenText, 66% ## Which brand is most popular in search among records management software worldwide? - In August 2026, OpenText was the most searched among records management software worldwide, with an estimated 91.3K branded searches and 66% estimated Share of Search within this set. - DocuWare is in 2nd place, 41.7 percentage points behind at 24.3% Share of Search. - Across the 11 months ending August 2026, OpenText’s estimated Share of Search among records management software worldwide increased from 64.4% to 66%. - Across the 11 months ending August 2026, M-Files’ estimated Share of Search among records management software worldwide decreased from 10.7% to 8.9%. - Across the 11 months ending August 2026, OpenText’s estimated Share of Search among records management software worldwide peaked at 66% in August 2026 and was lowest at 59.9% in November 2025. - Across the 11 months ending August 2026, DocuWare’s estimated Share of Search among records management software worldwide peaked at 27.1% in April 2026 and was lowest at 23.6% in June 2026. - Across the 11 months ending August 2026, M-Files’ estimated Share of Search among records management software worldwide peaked at 12.1% in December 2025 and was lowest at 8.9% in August 2026. - Across the 11 months ending August 2026, DocuWare, Collabspace, Access and Iron Mountain held steady: their estimated Share of Search among records management software worldwide each moved less than 0.5 percentage points. ## Compare search popularity between leading brands - [OpenText vs DocuWare: compare search popularity](/demand/global-en/compare/docuware-vs-opentext): 66% against 24.3% Share of Search. - [OpenText vs M-Files: compare search popularity](/demand/global-en/compare/m-files-vs-opentext): 66% against 8.9% Share of Search. - [DocuWare vs M-Files: compare search popularity](/demand/global-en/compare/docuware-vs-m-files): 24.3% against 8.9% Share of Search. ## How did search popularity change for records management software worldwide in August 2026? - In August 2026, OpenText gained estimated Share of Search among records management software worldwide, from 65.1% to 66%. - In August 2026, DocuWare gained estimated Share of Search among records management software worldwide, from 23.6% to 24.3%. - In August 2026, M-Files lost estimated Share of Search among records management software worldwide, from 10.6% to 8.9%. - Estimated monthly branded searches for Collabspace worldwide fell 54.6% over 11 measured months, from 1.3K to 590 in August 2026. - Estimated monthly branded searches for Iron Mountain worldwide fell 17.6% over 11 measured months, from 170 to 140 in August 2026. ## Share of Search ranking | Rank | Brand | Share of Search | Estimated monthly branded searches | Change vs prior month | Owned by | | --- | --- | --- | --- | --- | --- | | 1 | OpenText | 66% | 91.3K | -1.3% | OpenText | | 2 | DocuWare | 24.3% | 33.7K | +0.2% | DocuWare | | 3 | M-Files | 8.9% | 12.3K | -17.9% | M-Files | | 4 | Collabspace | 0.43% | 590 | 0.0% | Collabspace | | 5 | Access | 0.28% | 390 | +21.9% | Access | | 6 | Iron Mountain | 0.1% | 140 | 0.0% | Iron Mountain | ## Historical estimated branded-search demand | Month | Brand | Estimated monthly branded searches | Share of Search | Rank | | --- | --- | --- | --- | --- | | Oct 2025 | OpenText | 111K | 64.4% | 1 | | Oct 2025 | DocuWare | 41.1K | 23.8% | 2 | | Oct 2025 | M-Files | 18.4K | 10.7% | 3 | | Oct 2025 | Collabspace | 1.3K | 0.75% | 4 | | Oct 2025 | Access | 390 | 0.23% | 5 | | Oct 2025 | Iron Mountain | 170 | 0.1% | 6 | | Nov 2025 | OpenText | 91.4K | 59.9% | 1 | | Nov 2025 | DocuWare | 41.1K | 26.9% | 2 | | Nov 2025 | M-Files | 18.3K | 12% | 3 | | Nov 2025 | Collabspace | 1.3K | 0.85% | 4 | | Nov 2025 | Access | 320 | 0.21% | 5 | | Nov 2025 | Iron Mountain | 170 | 0.11% | 6 | | Dec 2025 | OpenText | 74.8K | 60% | 1 | | Dec 2025 | DocuWare | 33.6K | 27% | 2 | | Dec 2025 | M-Files | 15K | 12.1% | 3 | | Dec 2025 | Collabspace | 720 | 0.58% | 4 | | Dec 2025 | Access | 320 | 0.26% | 5 | | Dec 2025 | Iron Mountain | 140 | 0.11% | 6 | | Jan 2026 | OpenText | 91.5K | 60% | 1 | | Jan 2026 | DocuWare | 41.1K | 27% | 2 | | Jan 2026 | M-Files | 18.4K | 12.1% | 3 | | Jan 2026 | Collabspace | 720 | 0.47% | 4 | | Jan 2026 | Access | 480 | 0.32% | 5 | | Jan 2026 | Iron Mountain | 210 | 0.14% | 6 | | Feb 2026 | OpenText | 92.3K | 60.3% | 1 | | Feb 2026 | DocuWare | 41.1K | 26.9% | 2 | | Feb 2026 | M-Files | 18.4K | 12% | 3 | | Feb 2026 | Collabspace | 590 | 0.39% | 4 | | Feb 2026 | Access | 390 | 0.25% | 5 | | Feb 2026 | Iron Mountain | 170 | 0.11% | 6 | | Mar 2026 | OpenText | 92.4K | 60.3% | 1 | | Mar 2026 | DocuWare | 41.2K | 26.9% | 2 | | Mar 2026 | M-Files | 18.5K | 12% | 3 | | Mar 2026 | Collabspace | 590 | 0.39% | 4 | | Mar 2026 | Access | 390 | 0.25% | 5 | | Mar 2026 | Iron Mountain | 210 | 0.14% | 6 | | Apr 2026 | OpenText | 92.6K | 60.2% | 1 | | Apr 2026 | DocuWare | 41.8K | 27.1% | 2 | | Apr 2026 | M-Files | 18.4K | 12% | 3 | | Apr 2026 | Collabspace | 590 | 0.38% | 4 | | Apr 2026 | Access | 390 | 0.25% | 5 | | Apr 2026 | Iron Mountain | 170 | 0.11% | 6 | | May 2026 | OpenText | 76.3K | 60.3% | 1 | | May 2026 | DocuWare | 34K | 26.9% | 2 | | May 2026 | M-Files | 15.1K | 11.9% | 3 | | May 2026 | Collabspace | 590 | 0.47% | 4 | | May 2026 | Access | 390 | 0.31% | 5 | | May 2026 | Iron Mountain | 170 | 0.13% | 6 | | Jun 2026 | OpenText | 92.8K | 65% | 1 | | Jun 2026 | DocuWare | 33.7K | 23.6% | 2 | | Jun 2026 | M-Files | 15.1K | 10.5% | 3 | | Jun 2026 | Collabspace | 720 | 0.5% | 4 | | Jun 2026 | Access | 390 | 0.27% | 5 | | Jun 2026 | Iron Mountain | 170 | 0.12% | 6 | | Jul 2026 | OpenText | 92.5K | 65.1% | 1 | | Jul 2026 | DocuWare | 33.6K | 23.6% | 2 | | Jul 2026 | M-Files | 15K | 10.6% | 3 | | Jul 2026 | Collabspace | 590 | 0.41% | 4 | | Jul 2026 | Access | 320 | 0.23% | 5 | | Jul 2026 | Iron Mountain | 140 | 0.1% | 6 | | Aug 2026 | OpenText | 91.3K | 66% | 1 | | Aug 2026 | DocuWare | 33.7K | 24.3% | 2 | | Aug 2026 | M-Files | 12.3K | 8.9% | 3 | | Aug 2026 | Collabspace | 590 | 0.43% | 4 | | Aug 2026 | Access | 390 | 0.28% | 5 | | Aug 2026 | Iron Mountain | 140 | 0.1% | 6 | | Sep 2026 | Access | — | — | — | | Sep 2026 | Collabspace | — | — | — | | Sep 2026 | DocuWare | — | — | — | | Sep 2026 | Iron Mountain | — | — | — | | Sep 2026 | M-Files | — | — | — | | Sep 2026 | OpenText | — | — | — | ## What is being compared - **Access**: Measured on the search term “access records”. - **Collabspace**: Measured on the search term “collabspace”. - **DocuWare**: Measured on the search terms “docuware”, “docuware app”, “docuware document management” and “docuware software”, summed into one figure. - **Iron Mountain**: Measured on the search term “iron mountain nz”. - **M-Files**: Measured on the search terms “m files”, “m-files”, “m-files app”, “m-files com”, “m-files document management” and “m-files software”, summed into one figure. - **OpenText**: Measured on the search terms “document management opentext”, “opentext”, “opentext app”, “opentext com” and “opentext software”, summed into one figure. - [Access](/demand/global-en/brands/access-records) - [Collabspace](/demand/global-en/brands/collabspace) - [DocuWare](/demand/global-en/brands/docuware) - [Iron Mountain](/demand/global-en/brands/iron-mountain) - [M-Files](/demand/global-en/brands/m-files) - [OpenText](/demand/global-en/brands/opentext) ## Methodology - [How is branded search demand measured?](/demand/methodology): Where the figures come from, what they compare, and how they may be reused. ## Frequently asked questions ### Which brand is most popular in search among records management software worldwide? In August 2026, OpenText was the most searched among records management software worldwide, with an estimated 91.3K branded searches and 66% estimated Share of Search within this set. These are worldwide searches for English-language branded terms. ## Cite this page Brandwave. "Records management software: Which brands are most popular in search?". https://gobrandwave.com/demand/global-en/categories/records-management-software This page is also available as HTML at https://gobrandwave.com/demand/global-en/categories/records-management-software. Brandwave publishes an index of its Markdown pages at https://gobrandwave.com/llms.txt.